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Drafted in accordance with the National Privacy Principles (NPPs) 1. Collection 1.1. The Sydney Cycling Club does not collect personal information, except where that information (eg name and address, contact phone, email) is necessary for one or more of the functions or activities of the club. (Eg contacting the member regarding Annual General Meeting; sending out the club newsletter, in case of accidents) 1.2. Data is collected from the member directly, with the option for the member to omit data if desired. 2. Uses and Disclosure 2.1. Data is not disclosed other than for the primary purpose of collection which include administration of the club, including affiliation with Cycling NSW and distribution of the club newsletter 2.2. Contact details of the committee and ordinary club members are sent with the newsletter. However members are advised that they can omit personal details from the membership forms used to compile this list. 2.3. A secondary purpose to do with membership benefits includes disclosure of postal details to existing or future sponsors. This disclosure is to facilitate marketing mail outs by the clubs existing or future sponsors. 2.4. Members are given the option of withholding their contact details from existing or future club sponsors. 3. Data Quality 3.1. Reasonable steps are taken to ensure that personal information is accurate, complete and up-to-date. Members are advised to contact the club secretary to correct any errors in their contact data. 4. Data Security 4.1. The Sydney Cycling Club database is restricted to current committee members and when considered necessary their assistants. 4.2. Unauthorised use of the database for any purpose is strictly forbidden; the sole exception being the provision of postal details of Sydney Cycling Club members to the club sponsor for marketing purposes. 5. Openness 5.1. This policy statement is available to any member of the Sydney Cycling Club on request. It will be posted in the clubs newsletter and will also be posted on the website when this becomes possible. 6. Access and Correction 6.1. Members wishing to access their information cans do so during business hours 6.2. Any errors in the database will be corrected immediately, when identified. 7. Identifiers 7.1. No identifiers assigned by Commonwealth agencies, such as tax file number, are ever sought or used 8. Anonymity 8.1. Where lawful and practicable, individuals have the right not to identify themselves. 8.2. For legal purposes, a club waiver signed by the member accepting responsibility for their own personal safety is required. 9. Transborder Data Flows 9.1. No information from the Sydney Cycling Club database is transferred to anyone in a foreign country 10. Sensitive Information 10.1. The Sydney Cycling Club does not collect sensitive information.
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